Administration Assistant - Graduate

The Programme 

Provides administrative assistance to the designated members of the Management Team of Refinitiv and/or as appropriate. 

What You Will Do 

• Manages the MS office calendar and designated management’s individual calendars. May include scheduling meetings, and preparing for guest visits. 
• Organizes meetings, regularly with contacts across the world. 
• Assisting designated management team members with preparing and processing expense reports. 
• Coordinate travel for designated management team members in according to the company travel policy.
• Occasionally organize and coordinate visitors and special events (e.g. workshops, training sessions, seminars) which can include travel/hotel arrangements, agendas, meals, and materials. 

Required Skills and Abilities 

• Minimum - Bachelor’s degree or above. 
• Demonstrates high level of interpersonal skills and professional acumen. 
• Demonstrates a high level of organization. 
• Demonstrates excellent communication and relationship building skills. 
• Manages highly confidential information using appropriate discretion. 
• Interacts and coordinates effectively with executives inside and outside of the company as well as all other internal and external visitors. 
• Demonstrates ability to manage change, and adapt work style and processes according to the dynamic nature of the organization. 
• Able to prioritize workload and handle work direction from many people. 
• Understanding of cultural differences. 
• Manages multiple tasks in an environment of tight deadlines and high-quality standards. 
• Exhibits a high degree of autonomy and decision-making discretion. 
• Demonstrates advanced knowledge in the Microsoft Office tools (i.e., Excel, Word, PowerPoint).