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Intern - Coordinator & Contracts Administrator

The Programme 

This role is in the Sanlam Group Technology and part of the IT Sourcing, Contracts and Vendor management reporting to Contracts Administrator. This role is important to assist in managing vendors seamlessly, keeping integrity of the contracts and confidentiality of the sourcing process. 

What You Will Do 

  • Assist in administration of the current Vendor Panel - Vendor accreditation criteria and process. 
  • Assist in the administration of the Tender Process. 
  • Assisting in Onboarding of Vendors. 
  • Kicking off independent Contractor’s approval process. 
  • Online scanning and filing of contracts using content manager. 
  • Assistance in re-contracting process of Vendors and Contractors. 
  • Assist in creating Monthly team reports. 
  • Sign off of NDA’s for Individuals and Corporations. 
  • Ensure all contractual agreements are on file and Content Manager up to date. 
  • Manage Vendor correspondence when a need arises. 
  • Assist with signing and filing of NDA’s. 
  • Assist with compiling Work Schedule’s - Contracts. 
  • Coordinating forums and associated meetings. 
  • Tracking confirmation of attendance. 
  • Requesting for agenda points and compiling of agendas for appropriate forums. 
  • Preparation and coordinating meeting packs prior to the commencement of meetings. 
  • Reserving venues and associated logistics (e.g. VC, catering and parking arrangements) for participants. 
  • Professional minute taking requirements or the various business forums when required. 
  • Timeous and accurate storage of minutes and associated documentation which is online and available for immediate interrogation either during or after a meeting, which is permissions based.
  • Allocate actions upon meeting incumbents to ensure feedback and to ensure that follow up becomes an automated process. 

Required Skills and Abilities 

  • Diploma in Legal Administration/Supply Chain Management/Administration. 
  • Grade 12. 
  • Previous experience in an administration role would be an advantage. 
  • Working knowledge of MS Word, MS Excel and PowerPoint and Microsoft Teams. 
  • Client Delivery. 
  • Reporting and Administration. 
  • Technologies. 
  • Business Requirements Definition. 
  • Problem Tracking Tool. 
  • Interpersonal savvy - Contributing dependently. 
  • Decision quality - Contributing dependently. 
  • Action orientated - Contributing dependently. 
  • Optimizes work processes - Contributing dependently. 
  • Being resilient - Contributing dependently. 
  • Collaborates - Contributing dependently. 
  • Cultivates innovation - Contributing dependently. 
  • Customer focus - Contributing dependently. 
  • Drives results - Contributing dependently. 
     
Closed 7 months ago
Closed 7 months ago
  • Job type:Internships
  • Disciplines:

    Administration, Law, Logistics and Supply Chain,

    ...
  • Citizenships:

  • Locations:

    Western Cape (South

    ...
  • Closing Date:20th Nov 2021, 6:00 pm

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